IVANTILL EXCHANGE 2025: COMPLETE
👾 2024 AO3 COLLECTION LINK
👾 2025 AO3 COLLECTION LINK>>hosted by quillifer<<
rules
— all contributors must be at least 16 years old.— all participants are required to join our discord server. this is where all event communication will take place! {server link}— ivan/till must be the primary couple in your gift. background ships are allowed, but ivan and till must be the focus.— explicit works are allowed, but only if they are requested by your recipient. the requester AND the recipient must be 18+ for explicit requests.— topics such as noncon, dubcon, incest, underaged sexual content, and pedophilia are not allowed in this exchange.— all art and fics must be new, unpublished works that have not been shared with others before.— all pieces must meet one or more of the recipient's requests and must respect the recipient's 'do not want' list.— there will be a check-in post in discord at the halfway point. all you have to do is react to it to let the head mod know you're on track to finish on time. if you do not react, the head mod will reach out to confirm.— treats are allowed and will be posted at the same time that assigned gifts go live.
sign-up info
💫 WHAT IS A FANDOM EXCHANGE? — it is a chance for folks to swap gifts (art & fics), usually focused around a ship / fandom.in order to do this, all participants will submit 1 REQUEST for what they would like to receive as a gift & 1 OFFER for what they are willing to create for another participant's gift.all participants can provide as much or as little detail about their request as they would like. please see the example form page for more details.an ao3 account is required to participate. if you do not have one, please be sure to request an invite! it usually only takes a few days for the staff to get you set up.
—ARTISTS are required to deliver at least 1 piece of artwork with a clean sketch style and/or with completed linework.—WRITERS are required to deliver at least 1k of narrative work. there is no hard maximum, but a ~20K cap is best practice for an exchange with an 8 week creation period.
💫 there are set tags available to choose from for this exchange:→alternate canon
→angst
→canon setting
→fix-it
→fluff
→genderbending
→high school AU
→modern AU
→mythology
→porn without plot (pwp)
→royalty AU
→time travel
💫 participants also have the option to select various:→archive warnings
→characters
→categories (M/M, F/F, etc.)
→ratings (G, T, M, E, NR)
💫 if your request does not fit the options in the tagset, please put your additional tag requests in the OPTIONAL TAG section. please see the example form page for more details.
example sign-up form
*if you have any trouble seeing the images, please right click on them (control/command will also work) to view them in another tab/window.
💫 PART 1: fandom, characters, & relationships
→fandom: the only fandom, by default, is alien stage. if you are interested in a crossover, please indicate your desired crossover in the optional tags section.→characters: inputting ivan & till is required, but you can request up to 15 characters from the cast.→relationships: inputting "ivan/till" OR "ivan & till" is required, but you can request up to 4 background ships.
💫 PART 2: additional tags & categories
→additional tags: the tagset for the exchange is default. you must select at least 2 tags in order to be effectively matched.→categories: refers to your gender/dynamic preference. "gen" refers to a non-romantic approach. selecting "any category" will OVERRIDE any selections. please only select this option if you are truly comfortable with any/all interpretations.
💫 PART 3: ratings, social media link, & description
→ratings: refers to the max maturity of your request. you can only select an explicit request if you are 18+. please only select "any rating" if you are 18+ and if you are comfortable receiving work for any level of maturity as a gift.→social media link for contact: this can be a link to your carrd, linktree, etc. or it can be a link directly to twitter, instagram, etc. if you are requesting explicit content, your general age MUST be clearly stated on your social media. (EX: 18+, 20↑)this is required in case the mod team needs to contact you and you are unresponsive on discord.→description: this is where the magic happens! here, you will go into detail about what you are requesting from your giftee to write or draw for you.please feel free to go into as much detail as you like. *NOTE: it is best practice to put additional tags in your description AND in the "optional tags" section.sample description from the screenshot:i really love mermaids & sea culture! i also enjoy royalty AUs, intrigue, and angst.LIKES: hybrids, modern AU, coffee shop AU, florist AU
DNW / Do Not Want: NSFW content, major character death
💫 PART 4: optional tags & offers
→optional tags: this is a place to put additional tag requests! AUs, mood tags, etc. anything that is not included in the default tagset. matchups are more likely the more common the selected tags are.→offers: offers should be formatted in the same way as requests. this section is used to outline what you are willing to create for your giftee. you can only offer explicit content if you are 18+.
posting info
*if you have any trouble seeing the images, please right click on them (control/command will also work) to view them in another tab/window.
—FOR ALL CREATORS you can view your assignments on the sidebar of your ao3 homepage & you will want to update the publishing date to the date the exchange goes live IF you upload prior to the exchange's go-live date.
—when you fully upload & publish your gift, please make sure it is gifted to your assignee. clicking the assignment box will add it to the exchange and gift it to your recipient for you.
—ARTISTS when posting your art on ao3, you do have to include some text, but not much! feel free to caption your work accordingly. for a step-by-step walkthrough for how to upload pictures to ao3, please see below!
💫 1ST: you will want to make sure the posting box is in "rich text" mode to make things a little simpler. click the picture icon in the toolbar.
💫 2ND: you will input a link to your image. hosting your image on a "permanent" hosting site (flickr, the internet archive, tumblr [private post], etc.) is advised so that your links don't break.it is important to note that on ao3, all images need their own unique, individual URL to show correctly! some sites may only give you a post URL if every photo is uploaded individually.
💫 3RD (OPTIONAL): if you want to center your images, it's easiest to add a little text next to your uploaded image, center align it, then delete the text.
info for pinch hitters
👾 sometimes, life happens and people who signed up can no longer complete their gift. if you are open to taking on multiple requests, or if you ONLY want to sign-up as a pinch hitter, you are welcome to do so!*NOTE: you are NOT required to take a pinch hit if you sign-up as a pinch hitter. you will only be contacted to pinch hit if someone else drops. at that time, you can confirm if you are willing to complete the requested pinch fill or not.👾 SIGNUP FORM CLOSES FEB 1, 2025 💫
frequently asked questions (FAQ)
— Q: if i want to request/offer multiple tags, how do i do that?A: there is a request section and an offer section.✮ for example, if you are requesting a modern AU or a royalty AU, please select those tags in the request section. you can put it in the additional tag section as well, if you like.✮ similarly, if you are offering to do either a royalty AU or a modern AU, you can select the required AND optional tags in the offer section.✮ for clarity: the additional tag section is there to address any tags that may not be covered in the broad required tags. match ups will work against any tag (required or optional) for matching purposes.
— Q: can i submit multiple requests/offers?A: no. each participant is limited to one (1) request and one (1) offer. however, you are welcome and encouraged to include multiple prompts within your request.feel free to check out the 2024 exchange request list for inspiration, ideas, and examples.
— Q: does my offer section need to be as long & detailed as my request section?A: no. the offer section can be really brief. it exists primarily to confirm that a giftee's DNWs don't clash with a potential gifter's.for example:giftee: DNW fluff
gifter: i’m only interested in writing fluffso the moderator(s) would aim to make a better match.
— Q: how do i pick the request(s) & i prompt(s) i want to fill?A: each participant will receive an assignment in ao3 for their required fill. participants are matched against selected tags.as for selecting a prompt, you are welcome to pick any prompt from your giftee's list to fill. gifters are expected to adhere to giftee like & do not want lists.
— Q: can i write fills for multiple people, not just my assigned giftee?A: yes! treats are welcome and encouraged. requests will be visible under the "requests summary" tab on ao3. you can gift an additional fic to any user in the exchange + add it to the exchange collection as long as submissions are open.
— Q: what do i do if i have questions about my giftee's prompt(s)? how do i ask for clarification?A: since the exchange is anonymous (meaning: gifters remain unrevealed for 1 week after gifts go live), you will want to reach out to the moderator, ash (@quillifer** on discord) to facilitate. ash will act as an intermediary between gifters and giftees to retain the element of surprise for the exchange.
— Q: do writers only exchange with writers, and artists only exchange with artists?A: no - assignments are done via lottery system. ao3 matches against selected tags in common, meaning that artists may be assigned to writers or other artists, etc. the moderator(s) will review the match ups to ensure that gifter and giftee DNWs are not misaligned before assignments are confirmed.
— Q: what is the policy on content creator engagement & behavior expectations for the exchange?A: the rules outlined in discord are expected to be upheld at all times. tl;dr be respectful & kind. for a deeper dive on this topic, please see this dreamwidth post.